Administrative Coordinator

Administrative Coordinator

Job Opening Announcement / April 2023 / Start in June, July, or August 2023


Job Summary

At The Circle School, we’re not just a school, we’re a community. That’s why we’re looking for an Administrative Coordinator who is highly organized and mission-driven, and also enjoys working within a vibrant environment including people of all ages. As our Administrative Coordinator, you’ll play a vital role by providing day-to-day support in our small team of staff and our community of students, families, and alumni. Our ideal candidate is creative, self-sufficient, organized, patient, and full of ideas! The salary range for year-round full-time employment is $42,938 to 52,479. Summer hours are flexible.


    • Be the first point of contact for parents, students, and the public, anchoring the front desk, answering phone calls, and responding to emails with empathy, understanding, and clarity.
    • Support other team members in their daily tasks, whether it’s organizing materials, coordinating events, or helping with administrative duties.
    • Manage records, accounts, and bookkeeping processes with precision and care, ensuring that our school runs smoothly and efficiently.
    • Be a positive and supportive role model for our students, demonstrating respect, patience, empathy, and kindness in your interactions with them.
    • Assist with admissions and enrollment processes, helping to ensure that our families feel welcome and supported as they join our community.
    • Anchor the school office during the summer break, with flexible hours.
    • Take on additional projects and/or areas of responsibility based on your skills and interests and the school’s needs.


    • Experience in administrative support in an entrepreneurial or nonprofit setting
    • Strong organizational and communication skills
    • Adept with word processing, data entry, spreadsheets
    • Ability to work collaboratively in a small team
    • Capacity to work in a public area with children and teens around, completing tasks with focus and efficiency while also responding to emerging needs
    • Bonus points for experience working in a democratic or small school setting
    • Bonus points for experience with QuickBooks Online, Mailchimp, Cognito Forms, WordPress, Microsoft Access, CRM software, development or fundraising work, social media, networking & computers

At the Circle School, we believe that every member of our community plays a vital role in our success. That’s why we’re looking for an Administrative Coordinator who not only meets the qualifications listed above, but who also brings a spirit of creativity and innovation to our team. If you’re someone who is excited about working in a dynamic and mission-driven environment, we encourage you to apply today. We can’t wait to hear from you!